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National Archives in College Management Problems and Suggestions

Abstract maturing in the market economy today, the college archives management must be modernized. Universities in the nation through field investigation, the article describes the file management problems that exist. Key words
minority areas; colleges and universities; file management

With the rapid development of Chinese higher education, student numbers soared, and because of the popularity of network technology and the flexibility of employment after graduation and a series of problems, which work of university records management a higher demand for staff members, is also a new challenge. University leaders should attach great importance to efforts to improve the level of records management, and better information services functions to play the file, and constantly open file management work, and to meet the needs of socialist modernization.
I. Management of University Archives minority areas the problems
(a) low quality of employees
Currently, minority areas of records management staff college in general quality is not high, most of the past are not School records management,[link widoczny dla zalogowanych], no high degree of awareness of the work itself is not enough,[link widoczny dla zalogowanych], the Some college staff is to attract or retain qualified personnel and to solve the professor, Dr. spouses and children, and some even outside of temporary employment, a considerable shortage of professionals, fewer exchanges with the outside world, no insight, file management,[link widoczny dla zalogowanych], or past work under the planned economy the continuation of relatively rigid, there is no vitality, leadership is not very great importance, leading to stagnation in the management of University Archives and hinder the development of the university archives. [1]
(b) of the basic facilities such as sound, chaotic management
the college staff awareness of records management is different from one-sided view, in the actual management of the often frigid or ignored. Funding for the work of dead point is wages, not to mobilize the enthusiasm of frontline staff. Leadership in the university archives department of the power is not large, apply for a new records management software or organization staff go out to submit the report to learn to lead a high-level care is often further care, a year or so there is no response, over time, to file management no administrative ability into the administrative office. No ancillary equipment, computer is not a modern computer, even worse, some computers are used by other departments of the old computer, through the maintenance of the equipment department. Archives usually not very intense, busy night when staff were working overtime, resulting in file management loopholes, can not stand the test of society. Good staff this position as a springboard for good work than this to jump ship or go directly to Kaoyan studies, making the number of records management experience and technology go to waste. In short, the National Archives in College, backward technology and equipment, lack of external pressure and internal push, file management in a weak state. [2]
(c) due to a comprehensive collection of archival material, integrity is not high minority areas
current file is nothing more than the students of University Archives, research archives, and these files are mainly reported from various departments After the many links, process complex, inaccuracies, and records management staff to follow-up survey is impossible, so most of the contents of archival material is collected in accordance with the will of the parties, can also easily erase, the value for the reference is not the employer, leading to today's employers look at capacity, do not look at the phenomenon of the file, even if the file used by employers only skim the surface as to read it again, go through the motions only; graduates abandoned their stalls also abound, and some even graduated a few years, the file has not been withdrawn, save the file to the staff that brings a certain amount of pressure. [3]
(d) lack of awareness of file protection, do not really play the role of records management
File Protection is a very detailed work, periodically check at any time to reflect and take preventive measures, to deep deeply aware of their negligence would be a harm to society and can not return for the loss. At present, the management of University Archives staff more passive, not act according to rules and regulations, lack of file protection. That is, you do not come to straighten out, I would not too much management, but also do not have a clear responsibility for records management people, a problem of mutual evasive, ill-defined. For the file quality, quantity, staff felt a loss. [4] Since the modernization of records management, file management and more with CD-ROM, disk and other modern means, but these materials to UV, sunlight is very sensitive and should be regularly copied, extending the life of electronic documents, but truly the work of these substantive relatively small. University records management should be really teaching, research and social services, in practice I found that the role of the file is not really big.
Second, improve the management of National Archives in College of objects
(a) improve the quality of personnel, strengthen team building
file the existing file on the university management staff should have regular training, continuous learning, increase the knowledge of computer training, while not ignore the ideological and political aspects of education, improve the overall quality, understand the latest developments in archival profession and so on. Come in the future should the new strict examination system, not the study of the firm not to hire the professional and protect human import clearance. School leaders should attach great importance, not as before the archives belong to a sector of the subsidiary bodies should be directly under the leadership of the school leadership work. All staff should be implemented on a one-year assessment, were laid off, or waiting list for the failure to introduce competition mechanism, breaking the old one kind of dry and quit, more or less a kind of situation. Archives is a long process of accumulation of practical experience, therefore, excellent staff and dedicated staff, or by post, should be strongly commended, and the appropriate award given to spiritual and material awards Mai Mai,[link widoczny dla zalogowanych], stable file workforce.
(b) improve the file management system and implement standardized management
management staff of University Archives and its leadership should always be learning,[link widoczny dla zalogowanych], his every move, and provides regular work week after the collective study of a University Archives for the characteristics of multi-channel sources, the staff should be promptly investigated straightened out, a clear division of the Department responsible to the file to a place of each signature scheme requires handling charge, to prevent cheating, guarantee the authenticity of the file . Colleges and Universities should develop a number of institutional measures, such as records management work carried out in order. [5]
(c) strengthen the infrastructure construction sector file
recent years, ethnic and Universities by the State Council attached great importance to education in minority areas the proportion of large investment funds, school leaders should take this opportunity to continuously improve the archives of the hardware construction, warehouse storage conditions improve, adding to the modernization of computer equipment to protect the archives of the capital investment, the archives of the building to a new level, which will enable colleges and universities archives to a new level. [6]
(d) records management, professional and technical personnel should be with the times
economic conditions in the market today, college students with diversified employment, flexible posture, all walks of life in society on the right track and improve file management to force universities to adapt to needs of the times should be established with the current characteristics of the times a new system of information service files, which aims to make full use of archives for the university management, teaching, research and services, but also for the community on all employers to provide a real basis. The records management staff members, made to achieve these, there is no good moral quality and certain computer skills do not do this work. This requires that the staff is very easy to master collection of archival material, sorting, organizing, archiving, protection and other aspects of operational processes, while also continue to learn new knowledge and theory, the addition of new management ideas and methods, but also to learn modern computer knowledge in office automation, networking, computer virus protection and other high technology to improve work efficiency and service levels. According to the characteristics of the present era, the needs of the user requirements and other convenient features, files, departments should make full use of modern network technology and database and multimedia tools to provide users with the best, fastest, best and most satisfactory services. Universities must reform according to their own needs and the needs of all sectors of society, records management staff should those scattered or sporadic information as possible to maximize the integration of it into the system, centralized, in a dynamic file information and expand information exchange channels and expand the amount of information exchange, research and services to better serve the school for social economic development. [7]
Third, the conclusion
file data is an important channel for social communication in this rapidly changing information age, there is no advanced management techniques and scientific management methods will not work. National Area colleges and universities to improve their core competitiveness, can not be neglected archives supporting role. As a records management staff, should be based on past, present and future responsible manner, do their own work. But the reality is cruel after all, the face of criminals, computer hackers, virus attacks, file management long way to go, we should continue to explore effective ways to find a solution. More articles related to topics：

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